Skip to content Skip to navigation

Instructional Resources & Logistics

Mandated Course Syllabi & Assessment

For Spring 2018 course syllabi are due Tuesday, January 9, 2018

It is the responsibility of each primary instructor of record to submit a syllabus for each of their assigned courses. Submissions of syllabi are due within CatCourses prior to the start of instruction for students and course accreditation purposes. Please review instructional CatCourse material on our campus IT website at

Lecturer/TA Office Hours and Keys

Lecturers and graduate student TAs should forward their office hour space requests with certain time and day of the week to NS Faculty Support ( Work space assignments for respective office hours are based on a first come first serve basis and once you are assigned to a work space please contact NS Faculty Support to receive a key to gain access. Those who already have a key checked out may keep it until they are no longer assigned to their respective work space.

If NS Faculty Support is unable to accomodate your TA or lecturer office hours into one of our NS work spaces or you would like to reserve additional non-office hour space (exam review sessions, early finals for student, etc) you can submit a request for a room in one of our classroom buildings, library, and or select conference rooms. 

Room Reservations

For academic and instructional purposes there are rooms available for reservation in COB1, COB2, Kolligian Library, SE1 and SE2 depending on your needs. Please refer to the 'Inventory of Campus Rooms' link below to help determine a room for your needs.

           S&E1 Conference Rooms
           Vanessa Ortega - NS Front Desk Specialist
           P: 209-228-4309

           S&E2 Conference Rooms & SSM 230/235
           Web Form:
           P: 209-228-4411

           SSM Conference Rooms

*Indicates special approval requirement

Registrar's Office reservation instructions, policies and procedures:

Section Assignments

Census is on the third week of every semester. For Spring 2018, it is Monday, February 5.

It is very important that all instructor/TA assignments are correct in the Banner Student Information System, not only for Course Management System (CatCourses) access (please see below) but specifically for reporting to the University of California Office of the President (UCOP) as well as for the end of semester course evaluation process to ensure students are completing course evaluations for the correct instructor. Please notify Scheduling staff what changes are needed ASAP before census each semester so that any necessary changes can be processed and reported to the Office of the Registrar before the census snapshot is taken. Thank you for your prompt attention to this important detail.

Please visit the following link to confirm your section assignments are correct on the course schedule:

Instructional Lab Access

All lab access will be set by the first day of instruction and only CatCard accessible. If you do not have access to the labs for which you will need access in order to teach your first section, please contact:

Instructional Copy Code (Printing)

Please note that instructional copy codes are for instructional copies only. The instructional copy code is emailed to assigned instructors of record along with a link to this page every semester. Copy codes are course-specific and change each term. Instructions on how to use your copy code in our xerox machines please read the following: copy_code_instructions.docx

Instructional copy code can be used at the following locations:

  • Graduate Student TAs: SE1 247, 347, COB1 310, AOA
  • Lecturers: SE1 247, 347, COB1 310, AOA, SE2 265,365
  • NS faculty in SE1: SE1 247, 347, COB1 310
  • NS faculty in SE2: SE1 247, 347, COB1 310, SE2 265,365

Copy support is provided by administrative staff when a TA isn’t assigned to the course or an exception is made for extenuating circumstances such as a peak workload period for course TA(s) or an abrupt leave of absence.

Instructional Computing Support

For those that teach a lab course using Linux, instructional computing support can be requested by emailing . For those teaching a lab course using Windows, you may request support by visiting IT Help Desk, emailing or calling 209-228-4357.

Course Grading:

Lecturers and primary course instructors should meet to ensure that all grading is completed and all necessary information has been shared in order to submit final grades. Provide any other input on the course as requested by the primary instructor. Depending on the date of the final exam, the grading process may extend into the week after the instructional end of the semester. The following is a link for information of how to implement CatCourses:

Scantron Machines

There is a Scantron 888P+ machine available for use in SE1 347 in addition to an iNSIGHT 30 OpScan 4ES Scanner in COB 310 for a large red form (No. 223127) and a large blue form (No. 106473). Both rooms are Catcard Accessible. The OpScan 4ES scanner is connected to a laptop that is password protected. Please email snscurriculum@ucmerced to request the password with your primary instructor attached. The links provided below are useful to both verify what scantrom forms are compatible with and how to operate each machine. 

Forms for Scantron Machine 88P+
Forms for OpScan 4ES Scanner
How to Operate 888P+ Scantron Machine
How to Operate OpScan 4ES Scanner
How to Grade with Opscan 4ES Scanner:

If you need further assistance operating the scantron machines please contact your course(s) primary instructor and or your fellow graduate student TAs. TAs have gotten on-the-spot help from their peers within minutes of sending out a call via email which I can facilitate if preferred.

Desk (Textbook) Copies

You can view submitted course textbook materials for Spring 2018 using this link (agree to terms at the bottom of the page to view): UCM Bookstore Site .

Faculty should work with the appropriate publisher representative to acquire desk copies for their own use by contacting their Publisher representative.  There is a 'Publisher Contact List' you may use below and if your publisher representative is unresponsive please forward your email request to

Textbook copies are ordered on behalf of new NS lecturers /TAs as requested and will be checked out to them for the length of their academic appointment. Loaned copies are then due back to our school to be re-issued to instructors for the following term. Please submit one request for each course textbook at least two weeks prior to needing a textbook in the event a copy is not readily available on campus. You may submit textbook requests for new textbooks, returning and re-checking out copies using the following webform: NS Textbook Request Webform

All requested NS textbook copies are for required course textbook titles only as publishers only provide complimentary copies for required course textbooks that have been submitted to UCM Text Books ( by respective primary course for their students.

Publisher Contact List:


Course Evaluation System

Student course evaluations are used as an important source of information for the future improvement of courses and instruction. At the end of each term of instruction, students enrolled in natural sciences classes are sent a link to complete their course evaluation via Class Climate, our course evaluation feedback system. After grades for the class have been posted, instructors and teaching assistants are sent a link to review their evaluations.

Instructional Course Fieldtrips

Instructors coordinating course fieldtrips should review and appliy field trip liability guidelines in the ucm_instructor_field_trip_packet.doc prior to the date of their trip.

NS Curriculum & Instructional support will assist with transportation for course fieldtrips only. Course fieldtrip transportation requests must be submited prior to instruction. Both campus and off-campus rentals are reserved on a first-come-first-serve basis and the general availability of charter bus rentals can be limited throughout the year as they are requested by external parties. 

Faculty and staff can visit the TAPS Rental Vehicles page to rent a campus vehicle or contact if campus fleet vehicles do not meet your transportation needs.

To request charter buses or off-campus vehicles the primary course instructor will need to fill out the following form:
NS Course Fieldtrip Vehicle Request Webform

All drivers must: 

  • Be affiliated with UC Merced
  • Possess a valid CA driver’s license
  • Have submitted a DMV Pull Form to UCM Taps (
  • Be present to sign out the vehicle and receive the keys

All fieldtrip participants must provide the following forms to the instructor fieldtrip coordinator:

UCM Waiver of Liability Form (Required)
UCM Waiver of Liability Description of Activities Attachment (Required)
UCM Incident Report Form (If applicable)
UCM Photo Release Form (If applicable)


Deadline, Forms, Grading, Accommodating Students, FERPA

Important Office of the Registrar information can be found at the following link tailored specifically for instructional faculty and staff: