Overview
The University of California, Merced is host to a number of local, national, and international visitors. These visitors may be coming to campus as a visitor, a volunteer, or an affiliate scholar. It is the responsibility of the faculty host or staff member, who invite individuals to campus or agree to requests for visitation, to ensure compliance with all applicable University policies and procedures. These guidelines are being provided to assist you in addressing the needs of these individuals, recognizing their contributions, and to promote safety and compliance.
Visitors
A person on leave from an academic appointment, other employment, or student enrollment at a home institution or other entity may be appointed as a Visitor to the University of California to participate in a short-term educational, research, or other academic project under the supervision of an academic appointee. A Visitor shall be designated, as appropriate, as a Visiting Scholar, Visitor (Graduate Student), or Visitor (Undergraduate). One-time participants in accredited continuing education activities are exempted from these definitions. For more information on visitors please see APM-430.
To host a visitor, complete the SNS Visitor Request Webform.
To complete your request to host an visitor, please have the following ready:
- Visitor's curriculum vitae
Affiliates
Affiliates are typically research collaborators who are hosted by faculty members. Affiliates typically need physical access to campus or electronic access to campus systems. It is not required to conduct an open recruitment to host an affiliate, and they are not paid nor processed in UCPath.
To host an affiliate, complete the SNS Affiliate Request Webform.
To complete your request to host an affiliate, please have the following ready:
- Affiliate's curriculum vitae
- Waiver of Liability Form
- Patent Form (only required if affiliate will be accessing university research facilities)
- note: Affiliate to skip the Oath section of Patent Form when completing
Volunteers
Faculty members host volunteers to participate in on- or off-campus activities. Volunteer participation is typically for a very brief amount of time, or sporadically throughout a temporary period of time (i.e., a few days per month for a year). It is not required to conduct a recruitment nor a search waiver to be a volunteer, and volunteers are not paid nor processed in UCPath. The University “Volunteers Procedures” are available online at the Risk Services website. Under these procedures a volunteer is defined as an individual who meets all three of the following conditions:
- The service is provided directly to the University; and
- The service is performed under the University’s supervision; and
- The service is entirely uncompensated; in exchange for the performance of the service, the volunteer derives no academic recognition or any other form of tangible benefit
To host a volunteer, complete the SNS Volunteer Request Webform.
To complete your request to host a volunteer, please have the following ready:
- Volunteer Information Form
- Waiver of Liability Form
- Patent Form (required if volunteer will be accessing university research facility)
- Note: volunteer to skip the Oath section of the Patent Form when completing
- UCM Photo Video Audio Release Form (required if photo, audio, or video used in media)
- Waiver for Minors in Labs and Shops Form (required for minors)
- Activities Involving Minors Checklist (required for minors)
- Use Categories of Summer Camps Guide to determine if you need to complete the Activities Involving Minors Checklist
